Operational checklist
Mobility Package 2026: the full checklist for 2.5–3.5 t vans
From 1 July 2026 the G2V2 smart tachograph becomes mandatory on vans operating in international transport and cabotage. This checklist walks you through it step by step: who is in scope, what you need, what to do and in which order. No empty wording, just concrete steps with timings and owners.
- Effective date
- 1 Jul 2026
- Vehicles in scope
- 2.5–3.5 t
- Length
- 12 pages
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What's inside
- Decision tree: is your van in scope? 3 cumulative criteria to know in 30 seconds
- 8-week roadmap: what to do now, in one month, in two months (with internal owners)
- Driving and rest times table (9h/10h, 45-min break, 11h/9h rests, 45h/24h weekly)
- Step-by-step IMI posting declaration procedure with worked examples
- Practical cabotage rules (3 ops/7 days, 4-day cooling-off) with a numeric example
- Penalty table: Italian amounts, licence points and side effects
- List of authorised G2V2 workshops by region and driver-card booking procedure
- Mini-guide to choosing a planning software compliant with Regulation 561/2006
- Compliant consignment note template and required on-board documents
- Regulatory glossary: G2V2, DSRC, GNSS, IMI, eCMR, cooling-off
Who this is for
- Fleet managers with mixed fleets (trucks + 2.5–3.5 t vans) operating, or planning to operate, in international transport or cabotage in the EU
- Operations directors at logistics and last-mile companies who must adapt procedures by 1 July 2026
- COOs/CFOs who need to quantify the Mobility Package's impact on pricing and margins
- Labour and legal advisors supporting road transport companies on compliance and contracts
Frequently asked
My van runs domestic routes only. Do I still need to comply?
No. If the vehicle operates exclusively within one country and never crosses borders, it does not fall within the new tachograph obligation from 1 July 2026. The EU rule applies only to international transport or cabotage in other EU countries. Watch out though: if the van occasionally takes a cross-border leg, exposure exists. The checklist includes a decision tree to verify your specific case.
What does compliance actually cost?
Direct costs include the G2V2 tachograph (€1,000–1,500 installed), driver card (~€40 every 5 years), driver training (half a day per driver). The indirect cost matters more: driving hours no longer available because of mandatory rests, possible shift redesign, host-country minimum wages while posted. Industry estimates point to a 5–8% increase in operating cost for unprepared companies.
Can I still plan routes manually?
In theory yes, in practice it becomes impractical above a handful of international vans. There are too many constraints to cross-check (561/2006, posting, cabotage, customer windows, urban ZTL/LEZ) for spreadsheets. The checklist includes a section on minimum software requirements and how to verify them with vendors.
Is the checklist aligned with the April 2026 MIT circular?
Yes. We incorporated the Italian Ministry's clarifications on own-account exemptions, roadside checks and first installations. The PDF closes with the full list of regulatory sources consulted.
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